rental

How to rent a film

RENTALS AND INVOICING

It is recommended, if possible, to order the films a month before your show date, as we usually have a single copy in distribution. Reservations must be made by email at lightcone@lightcone.org.
Reservations cannot be made by telephone.
Each purchase order should clearly indicate the following :
1. movie titles and names of filmmakers
2. dates of screening, number of projections, and where the projection is to take place
3. addresses for film shipment and invoicing (if they differ)
4. complete information on the renter; name of the individual and the department responsible for the rental, phone and fax number, e-mail
5. VAT number for all foreign bookers
6. the name of the shipping company (UPS, FEDEX, DHL, TNT, etc.) and the account number
An estimate (quote) of the rental cost, valid for 21 days, can be sent to the customer on request and should be confirmed by him in writing (email or fax).
Rentals are invoiced to the organisation which issues the order. Free-lance programmers can make reservations but they will only be honoured on receipt of a written order from the organisation which takes responsibility for payment of the rental. Failing which, the programmer will be held responsible for payment.
All invoices must be paid within one month of issue date, unless prior arrangements have been made with Light Cone. If this clause is not honoured, no further bookings will be accepted by Light Cone.
Forward and return shipping costs are at the customer's charge (including any customs duties).

PRICES

Rental fees are non-negotiable.
The rental fee covers one non-commercial screening only (in France: outside the CNC system).
No reduction will be accorded for subsequent screenings, regardless of their number. Private and press screenings are not allowed.
All invoices are to be paid in European currency (Euro).

New rental fees. Rental fees, until now, were fixed at €20 per invoice issued. We now are adopting a more equitable scheme: rental fees will be constituted of 10% of the total amount of the invoice, with a minimum of €5 and a maximum of €50. This scheme is applied to all new invoices issued from January 1st, 2008.

for instance:

Invoice without rental fees	Former rental fees amount	New rental fees amount	Invoice with new rental fees included
30€	20€	5€ (min fees)	35€ (instead of 50€)
180€	20€	18€ (10%)	198€ (instead of 200€)
320€	20€	32€ (10%)	352€ (instead of 342€)
750€	20€	50€ (max fees)	800€ (instead of 770€)

About payment by wire :
Light Cone takes payments by cheque, cash and wire in euros. If you prefer the wire, please take care of all the bank charges and conversion fees requested by the banks. Don't forget to mention the IBAN code.

BANK DETAILS

Name of the bank	Société générale, Paris-Flandres
Adress of the bank	86, avenue de Flandre 75019 Paris France
International identification
IBAN	FR76 30003 03070 00050524271 40
BIC-ADRESSE SWIFT	SOGEFRPP

RENTAL CANCELLATION

In order to maintain print availability, cancellation of a rental order will result in cancellation of the relevant invoice only if it occurs at least two weeks days prior to the screening date. Every shipped film, even if not screened, will be invoiced.

SHIPPING OF THE FILMS

Renters are charged for the shipping of films in both directions. Thanks to provide Light Cone with the details of your courier (name and account number). Shipment by government postal services or with the diplomatic bag are not allowed. The prints must be returned immediately after the screening.

PROJECTION OF THE FILMS

When renting a film from LIGHT CONE, you will receive a rare or unique copy that is very hard to replace. Film is very fragile, so take care of prints that are lent to you. A single projection can irremediably damage a copy. Projection is the sole responsibility of the exhibitor therefore an insurance is advisable because any damage will be invoiced. The insurance value to declare is 60 euros per minute of running time.
To ensure the best projection conditions, renters are advised to read the section on "How to project a film".
Technical data is given in listings and in the catalogue as well as on the film cans. NOTE: Effective January 1, 2004, the true rental prices are those indicated on our web site, not those found in printed catalogues and supplements.

RESPONSIBILITY

You or your institution is responsible for any damage to a film. Each film can contains a simplified inspection slip that indicates the state of the print. Prints are maintained in the best condition possible. They are carefully inspected and repaired if necessary following each screening. Please take care of them, and remember that most of them are rare or unique prints.
Any damage which requires replacement of a sequence or of the complete print will be charged to you. Damage reimbursement covers: complete or partial destruction of the image from scratches, tears, or burns, torn perforations, removal or reversal of academy leader, the return of all films on a single reel (rather than each on its individual reel), missing film cores, cans, boxes. Video damage concerns: erasing or crumpling the tape, or return without original box.
The exhibitor is strongly advised to insure all films. The insurance value to declare is 60 euros per minute of running time.

SPECIAL SCREENING CONDITIONS

Films are rented out for a single conventional screening. For any event that modifies the screening conditions (for example: performance of live-music to the film, insertion of the film in a play or a show, or as part of a performance work, outdoor projection, etc.) The customer must obtain previous written agreement from LIGHT CONE or the copyright holders.

PROTECTION OF THE WORKS

As a co-operative, LIGHT CONE represents its member filmmakers. LIGHT CONE monitors respect for their rights and the integrity of their work, as protected by French intellectual property laws and the international laws on copyright. Any pirating of copies or illegal broadcast of films will be prosecuted. It is strictly forbidden to copy a rented work, in full or in part, on any medium whatsoever, without previous agreement from LIGHT CONE or the copyright holder. It is also strictly forbidden to broadcast video tapes edited for private/home use or films recorded on television, etc.
Cultural institutions, beware! the purchase of video tapes and DVDs with accompanying rights for individual consultation or loan does not allow you to screen the films publicly, even if the screening takes place on your premises and admission is free. LIGHT CONE, in conjunction with the copyright holders, will take legal action against all offending partie.

PREVIEW AND DOCUMENTATION

For programmers, previews on videotape are possible at LIGHT CONE's premises. Photos of the films are available in electronic form for publicity purposes and programme notes only. The title of the film and name of the film-maker must be cited, as must the copyright-holder of the photo. Publication (including books, posters, magazines, catalogues…) and any commercial use of borrowed images is strictly forbidden without the previous agreement of LIGHT CONE or copyright holders.
Documents on the films are available for public consultation at LIGHT CONE/AFEA's Documentation Centre. In order to enrich this documentation, renters are requested to send their programme material to LIGHT CONE. Specific archive files are maintained on the most active venues.

PRINT SALES AND TV BROADCASTING

LIGHT CONE, as a distribution service, is authorised to negotiate print sales and television broadcasting rights on films in its collection. Such requests will be passed on the relevant artist or copyright holder.